Secretary Online Volunteer Internship Free Job unpaid

3 years 2 months ago #178 by Nicolae Cirpala
Urgent call WatsApp +7 981 130 83 85
Get great international experience working with our global team as Secretary Online Volunteer Internship Free Job unpaid
answering calls, taking messages and handling correspondence
maintaining diaries and arranging appointments
typing, preparing and collating reports
Answer inquiries, and create a welcoming environment
Organize and maintain files and databases in a confidential manner
Manage communication including emails and phone calls
Screen phone calls, redirect calls, and take messages
Schedule appointments, meetings, and reservations as needed
Receive invoices and review for accuracy
Coordinate staff travel arrangements including transportation and accommodations
organizing and servicing meetings (producing agendas and taking minutes)
implementing new procedures and administrative systems
liaising with relevant organizations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
recruiting, training and supervising junior staff.
Answer phone calls and redirect them when necessary
Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
Prepare and disseminate correspondence, memos and forms
File and update contact information of employees, customers, suppliers and external partners
Support and facilitate the completion of regular reports
Develop and maintain a filing system
Check frequently the levels of office supplies and place appropriate orders
Document expenses and hand in reports
Undertake occasional duties

Book meeting rooms, set up conference calls and take messages and minutes during meetings
Perform administrative tasks, including filing and photocopying
Write emails, memos and letters
Implement and/or develop office procedures and record systems
Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
Arrange, coordinate, and schedule meetings; prepare meeting documents
Make travel arrangements for office personnel
Maintain a content management system
Track inventory of office supplies and order more when necessary
Write and distribute routine correspondence
Compile data and prepare reports
Maintain updated contact information for company employees, suppliers, and customers

-Secretary Requirements and Qualifications:
Experience in a secretarial role preferred
Professional demeanor and attitude
Familiarity with office organization techniques
Well-organized, detail-oriented
Excellent communication and time-management skills
Proficient with Microsoft Office, Word,Excel, PowerPoint, Web2, Online Internet, all Social Networks FB Twitter, Wordpress, Instagram
Know some seo
Knowing photoshop are welcomed
English and Russian obligatory, knowing other languages are welcomed
Proven work experience as a Secretary or Administrative Assistant
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Excellent written and verbal communication skills
Integrity and professionalism
Good communication, customer service and relationship-building skills
Team working skills
Organization and time management skills
Attention to detail
Negotiation skills
Tact, discretion and diplomacy
The ability to be proactive and use your initiative: to see what needs doing and to do it
The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.

IMPORTANT we will teach you all needed skills during volunteering

Secretary Online is Volunteer or Internship Free Job unpaid
Urgent call WatsApp +7 981 130 83 85

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